Facility Rentals

Rental Insurance Requirements

****PLEASE READ THIS CAREFULLY AND MAKE SURE TO INCLUDE THE REQUIRED LANGUAGE ON YOUR INSURANCE CERTIFICATE  EXACTLY AS WRITTEN BELOW****

All outside groups and organizations must provide the College with a Certificate of Insurance, providing evidence of the following minimum coverage:

1-    General Liability – with limits no less than $1m per occurrence, and $2m in the aggregate (all groups, vendors, caterers)

-    Including Sexual Assault and Molestation when applicable as determined solely by District.  (This SAM coverage is applicable if the group participants are, or include, minors and covers actual or alleged claims for sexual misconduct and/or molestation)

2-    Automobile Liability – with limits no less than $1m per occurrence 

3-    Workers Compensation – statutory limits (if applicable)

The Certificate of Insurance must be on file two weeks prior to the event start date, the same date final payment is due.

The certificate holder is : 

Foothill - De Anza Community College District

12345 El Monte Road

Los Altos Hills, CA 94022.

The certificate must include the following statement worded in its entirety and exactly as follows: "Foothill - De Anza Community College District, its board of trustees, and the individual members thereof, all District officers, agents, volunteers and employees are named as additional insured" and must also be accompanied by a separate endorsement naming the District as Additional Insured as proof of insurance.

Insurance from all vendors is required a minimum of two weeks prior to your event. Events are subject to cancellation if required insurance isn't provided by the deadline.

INFORMATION ABOUT SEXUAL ABUSE AND MOLESTATION INSURANCE REQUIREMENTS FOR FACILITIES RENTALS AT FOOTHILL DE ANZA COMMUNITY COLLEGE DISTRICT

The Foothill De Anza Community College District (“District”) promotes a safe and welcoming environment for its staff, students, and all other persons present on its De Anza College and Foothill College campuses, including for minors and persons in an incapacitated state.  

Sexual abuse and molestation amongst minors and incapacitated persons is becoming more prevalent, especially in school environments.  Additionally, AB218[1] enacted into California legislation in 2019 now provides an extended reporting period for the injured party to file claims alleging abuse or molestation, up through age 40.

While it is the goal of District to prevent incidents of abuse from occurring on its property in the first place, the possibility of a costly abuse claim is a very real threat and District must take precautions and measures to mitigate its exposure to these types of incidents and claims, including a requirement for certain businesses/entities who rent facilities at the colleges to have liability insurance for abuse and molestation claims. 

For Facility Rentals:  

All outside entities who plan to host an event on District property that may involve 1:1 potential contact and interaction with a minor or person in an incapacitated state are required to provide District with a Certificate of Insurance that includes verification of liability coverage for sexual abuse/molestation for a minimum limit of $1m.