Buildings & Grounds Committee
Meeting Minutes#7
October 28, 2008
President’s Conference Room  
11:30 – 12:30 p.m.
* indicates attendance
Attendees: 	Email	Phone 	
Janice Carr*	carrjanice@fhda.edu	650-949-7613	
Don Dorsey*	dorseydonald@fhda.edu	650-949-7389	
Art Heinrich*	heinrichart@fhda.edu	650-949-6295	
Andrew Horng*	ahorng@gmail.com		
Kurt Hueg	huegkurt@fhda.edu	650-949-7645	
Christine Mangiameli	mangiamelichristine@fhda.edu	650.949.7249	
Lynn Mc Comas	mccomaslynn@fhda.edu	650-949-6152	
John Mummert	mummertjohn@fhda.edu	650-949-7394	
Frank Nunez*	nunezfrancisco@fhda.edu	650-949-5347	
Denise Perez	perezdenise@fhda.edu	650-949-7256	
Irv Ploke	plokeirv@fhda.edu	650.949.7714	
Gillian Schultz	schultzgillian@fhda.edu	650.949.7292	
Daphne Small*	smalldaphne@fhda.edu	650.949.7218	
Annette Stenger*	stengerannette@fhda.edu	650-949-7200	
Brenda Visas*	davisvisasbrenda@fhda.edu	650-949-7033	
Russell Wong	wongrussell@foothill.edu	650-949-7040	
Joseph Ndungu*			
CC: President’s Council			

Item #	Description	Responsible	Complete	
5.7.3	8/20/08 Mission Statement will be sent to Roundtable for review.	A. Stenger	11/11/08	
5.7.5a	9/30/08  Campus Posting Guidelines the final draft has been submitted to Roundtable for the review. 
Two additional bulletin boards will be installed on campus. One 4 x 6 (approx size) will be located in the ‘courtyard’ between B5000 and B5400. This will be a cork backing with natural wood frame which matches others on site. The second will be located in the Dining Room Hallway on the concrete wall between food services and the dining room. This board will be behind glass and will be managed by Student Services. Specifications/purchasing will be coordinated with the FET Coordinator (A. Harris). Target completion date: 12/31/08.	Committee
	11/11/08	
5.7.5b	Interactive Kiosks will be part of the landscape project under Measure C. The company providing LED signs to our campus can assist with information. 	B. Visas to coordinate with Project architect.	In Progress	
9.30.1	Organic Garden site has been selected. A portion of the hillside behind KCI will be fenced and tiered. The Sustainable Organic Garden sub-committee chaired by C. Thunen is working on the specifics. 	B. Visas 	Closed	
9.30.2	Memorial Guidelines – Benches, Trees, Wall; B. Visas recently received a request to install a bench for G. McIlhiney. Friends and family would like to install a bench on one of the walkways by the CTIS Office.  We do not have a policy or guidelines to address this request. A. Stenger mentioned that the College has had many requests to do something similar, and they have been asked to wait until the Landscaping Plan is in place, so bench/tree can be integrated into the overall plan. 
F. Nunez mentioned De Anza has been installing name plaques on existing benches, but are in the process of changing their policy. 
10/28/08 Name plaques are currently set into the back of benches through Plant Services at De Anza. No plans to change this process as of this writing, per D. Jones-Dulin.  We will include the ‘memorial requirements’ in our landscaping project upcoming under Measure C. No memorials will be accepted until the new site furnishings are worked out through the landscape project.	B. Visas will contact D. Jones-Dulin for information.  

B. Visas will notify friends/family of G. McIlhiney.   	Complete

Complete	
9.30.3	The Committee currently does not have a student representative. 
10/28/08 We welcomed student representative, Joseph Ndungu to our meeting. We are waiting to find out if J. Ndungu will be the permanent student rep to the committee. Thank you D. Small for correcting this. 	D. Small	Complete.	
10.28.1	Photovoltiac’s were revisited at the request of a committee member. A. Henrich brought in an aerial photo (attached) to review the locations. The largest area affected is Lot 1H (7, 8 & 2 on the photo).  The project was originally fast-tracked and was supposed to be in place by December 2008. Funding fell through and legislation disappeared.  As part of the recent economical bail-out, funding became available again. A question was raised about installing the panels on the new roofs at PSEC. This will be reviewed. Panels can not be installed on our existing roofs, they are not large enough. 	A. Heinrich	Closed	
10.28.2	On Saturday, November 8, daffodil bulbs will be planted on the PE hill by the Gymnasium sign. Los Altos Garden Club donated the funds to purchase the bulbs. This has been in the making for the past year; to find a location and get approval from the Buildings & Grounds Committee. 
The group will be looking for volunteers to come out and help. 	A. Horng	11/10/08	
10.28.3	Update – Campus Center/Bookstore Signage and new sign design: We will soon see a new LED sign in the courtyard between A&R and the Lohman Theatre. (See photo). We are also planning to install a second LED on the exterior concrete wall between the Hearthside Lounge & the outdoor socializing area of Campus Center. 
Future plans include adding 1-2 LED signs along the Loop Road. Additional directional signage is in the Project Approval Stage and then will be bid out. The second phase of signage will address the remaining campus, including Lower Campus. 	A. Stenger/B. Visas	In Progress	
10.28.4	The idea of a Farmers Market on campus was reviewed with the Committee. This is coming from the Sustainability Committee. We are waiting for a proposal so we can fully evaluate the specifics.  The Urban Village Farmers Market, is the same group that bring the market to downtown Los Altos. They would like a location that would host them year round, not just May through September.  Concerns of this committee were: 1) who would be the primary campus contact? 2) How would parking be worked out for vendors and buyers, would Police Department buy into this if it were free parking?, 3) who would be responsible to monitor cleanup? 	J. Carr	In Progress 	
	Next Meeting is Tuesday, November 25, 2008, 3:00 p.m. in the President’s Conference Room, Room 1901.	Information